The Church Representation Rules state that every parish must hold an Annual Meeting every year; this is usually referred to as the Annual Parochial Church Meeting (APCM). The meeting must be held no later than 30 April each year. All lay members of the church whose names are on the electoral roll are eligible to attend the annual meeting.
It is quite normal for the election of Churchwardens and the APCM to be held at the same time, although they must be treated as two separate meetings. Notice of these two events must be given separately and displayed for a period of at least 14 days including two Sundays before the meeting. People who are not on the Electoral Roll can attend and vote in the elections of Churchwardens but they are not eligible to attend the APCM.
Business of an APCM is likely to also include the election of members of the Parochial Church Council (PCC) and Sidespersons. It is also an opportunity for various reports to be heard, such as the audited accounts of the parish for the year, the financial affairs of the church, reports on fabrics, goods and ornaments of the church and reports on the Deanery Synod.
For further information refer to the Church Representation Rules ISBN 0-7151-1012-8 available from Church House Publishing.